West Bay Sea Angling Club are committed to protecting and respecting your privacy. For any personal data you provide for the purposes of your membership, West Bay Sea Angling Club is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way.
What personal data we hold on you
You may give us information about you by filling in a membership form, or by corresponding with us by e-mail or otherwise. This includes information you provide when you register to become a member of the Club, the information you give us may include your name, date of birth, address, e-mail address, phone number. We may also ask for relevant [health information, disability, other data which is classed as special category personal data.
Why we need your personal data
The reason we need your data is to be able to administer your membership and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your personal data is that we have a contractual obligation to you as a member to provide the services you are registering for.
Reasons we need to process your data include:
For training and competition entry
· sharing personal data with club officials to administer fishing matches;
· sharing personal data with club officials to enter events;
For funding and reporting purposes
· sharing anonymised data with a funding partner as condition of grant funding e.g. Local Authority;
· analysing anonymised data to monitor club trends.
For membership and club management
· processing of membership forms and payments;
· sharing data with committee members to provide information about club activities, membership renewals or invitation to social events;
· club newsletter promoting club activity; and
· publishing of competition results
[Any special category health data we hold on you is only processed for the purpose(s) of passing health data to coaches to allow the safe running of junior fishing matches. We process this data on the lawful basis of consent. Therefore, we will also need your explicit consent to process this data, which we will ask for at the point of collecting it.
On occasion we may collect personal data from non-members [(e.g. any non-member participant who fills in a match card) This information will be stored for 15 days after an event and then destroyed securely. Our lawful basis for processing data is consent. Therefore, we will also need explicit consent from non-members to process this data, which we will ask for at the point of collecting it.
The club has the following social media page; Facebook. All members are free to join these pages. If you join one of the Social Media pages, please note that provider of the social media platform(s) have their own privacy policies and that the club do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on the club social media pages.
The Club does not store or transfer your personal data outside of the UK
How long we hold your personal data
Whenever we collect or process your personal data, we’ll only keep it for as long as is necessary for the purpose for which it was collected. At the end of that retention period, your data will be deleted completely. Your data is not processed for any further purposes other than those detailed in this policy.
Some examples of members data retention periods:
We will keep your membership details no longer than fifteen months of inactivity on that account.
If you hold a club record you name will appear on the club record roll of honour until the record is broken by another member.
Trophy & cup winners lists
Your name will appear on the cup winners list indefinitely.
Photographs & club publications
Any photo that is sent, taken or handed to the club may be used on the website, Facebook or Newsletter/s, these will be stored/ displayed indefinitely. Any photograph that is sent to the press will fall under their policy and the club will not accept any responsibility or liability for these policies.
Your rights regarding your personal data
As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.